Change of Registered Office Address

Registered office of Company:

Every company incorporated in India must have a registered office address. It is a principal place of business. All official correspondence from the Registrar is sent to this office. For any reason, you may have to shift your principal place of business be it within the city, within a state, or in a different city or in a different state altogether an initiation to ROC is a must. The registered office of a company is that to which official correspondence and all formal legal notices addressed to the company will be sent.

Change in the Address of Registered office of Company:

Every company that has shifted registered office must give notice to Ministry within 30 days of such change. However, a special resolution is needed in the case the registered office has been shifted to another city in the same state. In the case where a registered office has been shifted from one state to another, the Company has to complete certain formalities. It must then give a newspaper advertisement and also a notice to the State Government and obtain NOC.

Know More: Different types of address change in registered office

Penalty for not complying with the procedural requirements of change in the registered office of company as per the Act:

If any default is made in complying with the procedural requirements of change in registered office of company, the company and every officer who is in default shall be liable to a penalty of one thousand rupees for every day during which the default continues but not exceeding one lakh rupees.

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Compliance for Change of Registered Office Address (MCA)

Board Resolution

A formal resolution must be passed by the Board of Directors approving the change of registered office address, ensuring compliance with MCA regulations and proper documentation for ROC filing.

Form INC-22

This form must be filed with the Registrar of Companies within 15 days of changing the registered office address, along with supporting documents like utility bills, rent agreement, and NOC from the owner.

Special Resolution

A Special Resolution is mandatory for an inter-state registered office change.The company pass the resolution and file Form MGT-14 with the Registrar of Companies within 30 days to ensure compliance.

Public Notice

For an inter-state registered office change, a public notice in newspapers (one English, one local language) is mandatory. This ensures transparency and informs stakeholders per regulatory requirements.

Regional ROC Approval

ROC approval is mandatory for changing the registered office address. After filing the necessary forms, including INC-22 and MGT-14, the Registrar of Companies verifies documents and grants approval to update the official records.